Advice Officer

The International Council for the Exploration of the Sea (ICES) is an intergovernmental organization which aims to advance the scientific understanding of marine ecosystems and provide information and advice on the sustainable use of the seas.  We are currently in search of a highly organized and self-motivated Advice Officer to join our Secretariat (organization headquarters) located in Copenhagen, Denmark.  

The Advice Officer will join the Advisory Department but will also work cross-departmentally within the Secretariat. This is a diverse role and requires working with and supporting highly skilled professionals both from the Secretariat and our wider community to fulfil the requests for scientific advisory services provided by ICES. The role implies a wide range of tasks and requires the ability to maintain a good overview over your various duties as well an ability to prioritise tasks in collaboration with your Line Manager and the team. You will be working with Secretariat colleagues and senior ICES leadership to support the ICES Advisory Plan of delivering evidence-based scientific advice to meet conservation, management, and sustainability goals for the North Atlantic in a manner that is credible, relevant and legitimate. 

We offer a job in the heart of Copenhagen where you’ll get to collaborate closely with leading scientists in the marine science field and gain insight into the operations of an intergovernmental organization.  Our Secretariat staff is made up of approximately 75 people who represent 26 nationalities, and our meeting facilities are regularly full of visiting experts from our 20 member counties and beyond.   Your immediate team of 18 is made up of skilled and committed colleagues who have a wide range of backgrounds (e.g.  marine science, administration, project management) and there is plenty of opportunity for sparring, involvement and competency development.  

Responsibilities 

We seek a service-minded colleague to: 

• Act as key contact to the international ICES network of experts (expert groups, steering groups and committees) and support advice-related tasks across departments and teams, with a focus on: 
• report editing and formatting,  
• support of expert group meetings including planning and communication, and  
• data-entry and quality control; 
• Assist Professional Officers and other Secretariat team members with tasks; primarily like drafting of reports and documents and supporting meeting organization;  
• Engage in the development of internal structures facilitating documentation, communication and archiving of information relevant for the Advisory work (e.g., Terms of References, etc.); 
• Carry out other relevant ad hoc administration and coordination support, as needed. 

Qualifications and experience 

To be a success in this role, you should have: 

• Strong administrative and organizational skills; 
• Extensive experience with editing and formatting reports; 
• Excellent knowledge of the Microsoft Office suite of applications (experience with SharePoint desirable);
• An eye for detail and the ability to maintain a good overview of tasks, even when things get hectic;
• Strong communication and interpersonal skills;
• Positive, collaborative and professional attitude; and
• Fluency in written and oral English. 

Terms of appointment 

The appointment will be full-time (38 hours per week, incl. lunch), for a four-year contract period starting in April 2023 or as soon as possible, with the possibility of extension. 

ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system.  The salary for this role is situated at the “C4” grade.  A tax-free pension scheme is available, to which both the employee and ICES contribute.  

ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff. 

Applications 

If you feel you have the professional and personal qualities and potential we are looking for, please submit your application (CV and cover letter) via Talent Attract no later than 30 March 2023. Please mark your application documents “202303 Advice Officer”.  

Interviews with selected candidates will be held the week of 11-14 April 2023. Questions about this vacancy may be directed to HR Officer Rachel West Knudsen.  

​ICES encourages a positive workplace culture by striving for inclusivity and diversity appointment of its staff. This includes family-friendly policies, flexible working arrangements, and standards of conduct. We especially encourage members of traditionally underrepresented communities to apply.

For more information about us, please visit our home page: http://www.ices.dk/Pages/default.aspx