Student Assistant - ASC

The International Council for the Exploration of the Sea (ICES) is an intergovernmental organization which strives to advance the scientific understanding of marine ecosystems and provide information and advice on sustainable use of the seas. The ICES Secretariat is in central Copenhagen, Denmark and has a staff of approximately 75 people. This workplace has an international and social atmosphere, with employees coming from an array of different national backgrounds.

ICES is seeking a student assistant who, along with other administrative tasks, will assist with the 2025 Annual Science Conference (ASC); a four-day long conference that has hundreds of attendees from around the world joining in person and virtually. The student assistant will work closely with the Conference and Training Coordinator, the communications team and the science department.

Main Responsibilities

We need a talented student assistant who is highly organized and diligent, to help us with tasks such as:

• Managing participant registrations for presenters
• Content population of the conference app for smartphones
• Organizing abstracts and presentations submitted by conference presenters (including quality checking, formatting, and embedding to the app)
• Administering community forums on the conference app
• Support the organization of ASC early career scientist events
• Working together with the communications team for the ASC website, posting announcements on the website and social media, and supporting the communications team with relevant tasks.
• Other administration tasks as required

Qualifications and Experience

For this position we are looking for someone who:

• Is currently enrolled in a higher educational program in a discipline related to administration, or event management
• Possesses excellent English language skills (speaking, reading, writing)
• Highly organized with an eye for detail
• Knowledgeable of Microsoft Office suite

It can be additionally helpful if you have:

• Familiarity with Microsoft SharePoint & Teams
• Experience with attendee information and content management of events
• Experience, or an interest in, working with event applications for desktop and smartphone

Terms of Appointment

This is a part-time position of 15 hours per week. The preferred period for this position is December 2024 to December 2025. 

ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system.  The salary for this role is situated at the “C1” grade.  You will be enrolled in a tax-free pension scheme to which both the employee and ICES contribute.  

ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff. 

Applications

If you feel you have the professional and personal qualities we are looking for, please submit your application (CV and motivation letter) by clicking APPLY NOW

Deadline for application submission is 23:59 CET Wednesday 25 September 2024.Interviews with selected candidates will be held in mid-October 2024.

​ICES encourages a positive workplace culture by striving for inclusivity and diversity appointment of its staff. This includes family-friendly policies, flexible working arrangements, and standards of conduct. We especially encourage members of traditionally underrepresented communities to apply.

Questions about the position can be directed to the HR Officer, Cheryl Johansson cheryl.johansson@ices.dk

For more information about ICES, please visit our website:  www.ices.dk